PROSAC

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF RECREATION AND PARK

PARK, RECREATION AND OPEN SPACE ADVISORY COMMITTEE

BYLAWS

ARTICLE 1: NAME AND MEMBERSHIP

Section 1. Membership. In accordance with the provisions of the San Francisco Park Code Section 13.01, there is hereby established a Park, Recreation and Open Space Advisory Committee (Committee) comprised of twenty-three members.

San Francisco Park Code: 13.01(a)

Section 2. Terms. If no appointment is made after the completion of a first, second, or third term, that member shall continue as a voting member until such time as that person is re-appointed or replaced.

San Francisco Park Code: 13.01(b)

Section 3. Attendance. Members must notify the Chair of the Committee in advance of a scheduled meeting if they are unable to attend. The Chair shall determine if an absence is excusable for reasons such as illness, emergency, or scheduled business or personal travel. If a member is absent more than three (3) scheduled meetings in a twelve (12) month period, the Chair of the Committee shall notify the appointing authority.

Section 4. Vacancies. When a vacancy or failure to appoint or reappoint occurs for any reason, the Chairperson of the Committee shall notify the appropriate appointing authority.

ARTICLE II: DUTIES

The Committee shall have the following duties:

Section 1. Strategic, Operational and Capital Plans. The Committee shall submit written comments to the Department and the Commission on its proposed Strategic, Capital and Operational Plans, and all updates to such plans. The Committee shall submit comments on each such plan and update within 30 days after the plan is delivered to the Committee.

San Francisco Park Code: 13.01(d)(1)

Section 2. Joint hearings. The Committee shall assist the Department in conducting at least two public hearings on evenings or on weekends to permit the public to comment on the Department's full budget and programming allocations prior to adoption by the Commission.

San Francisco Park Code: 13.01(d)(2)

Section 3. Members as liaisons. Members of the Committee appointed from supervisorial districts shall serve as liaisons between the Commission and the residents, neighborhood groups and organizations dedicated to park and recreational issues in their districts. Members may also serve as liaisons to the public at large and to citywide organizations that are concerned with park and recreational issues, and may assist the Department to arrange meetings with neighborhood groups, citywide organizations and the public at large to discuss such issues.

San Francisco Park Code: 13.01(d)(3)

Section 4. Quarterly report. The Chairperson shall take the Committee's quarterly report to the Commission on all significant park and recreational issues that have come to the attention of the Committee or its members.

San Francisco Park Code: 13.01(d)(4)

Section 5. Meeting requirements. The Committee shall hold meetings at least once a month and shall adopt its own rules of procedure.

San Francisco Park Code: 13.01(d)(5)

Section 6. Additional duties. In addition to the duties described in Charter Section 16.107 and set forth below, the Committee shall have such duties as maybe fixed by the Commission or the Board of Supervisors.

San Francisco Park Code: 13.01(d)(6)

ARTICLE III: OFFICERS

Section 1. Chairperson. The committee shall elect from its membership a chairperson who shall preside at all meetings. The chairperson shall decide all questions of order subject to appeal to the Committee. The Chair or the Chair's designee shall represent the committee before the Recreation and Park Commission. The Chairperson shall possess a working knowledge of Robert's Rules of Order. The term of the chairperson shall be for one year. The chairperson shall, upon consultation with the vice chairperson and subcommittee chairs, set the agenda for future meetings. The Chairperson shall schedule special meetings as necessary.

Section 2. Vice-Chairperson. The Committee shall elect from its membership Vice-Chairpersons (Vice-Chair #1 and Vice-Chair #2). Vice-Chair #1 shall assume the duties of the Chairperson: (1) in the absence of the Chairperson at a meeting, (2) upon the Chairperson's resignation, or (3) upon the Chairperson's removal from office until a successor is elected. Vice-Chair #2 shall support the Chairperson on an as needed basis. The term of the Vice-Chairpersons shall be for one year.

Section 3. Vacancies of elected committee officers. When the office of Chairperson or Vice-Chairperson becomes vacant because the person is unable to complete his or her term of office, the committee shall elect a successor as provided herein and as soon as practicable for the remainder of the term.

ARTICLE IV: MEETINGS

Section 1. Regular meetings Time and Date. The Committee shall hold its regular meeting commencing at 6:30 p.m. on the first Tuesday of every month.

San Francisco Administrative Code: 67.6(a)

Section 2. Regular meeting place. The regular meetings shall take place at City Hall , 1 Carlton B. Goodlett Place, Room 034, San Francisco, California.

San Francisco Administrative Code: 67.6(a)

Section 3. Agenda. At least seven days before each regular meeting the Secretary shall send a copy of the agenda of the meeting to each Committee member and members of the public who has requested in writing to receive the agendas of Committee meetings. Committee members shall also receive the printed materials referenced in the agenda, and these materials shall be available for public review at the offices of the Committee.

Section 4. Minutes. The Secretary shall record the vote on all resolutions or motions in the minutes. A draft of the minutes shall be available for inspection and copying no later than ten working days after each meeting. The officially adopted minutes shall be available for inspection and copying no later than five working days after the meeting at which the minutes are adopted.

San Francisco Charter: 4.104

San Francisco Administrative Code: 67.16

Section 5. Voting and Advisory Opinions. All members of the committee voting on an agenda item, whether in the majority or the minority, shall have 7 calendar days to revise and extend their remarks in the form of an advisory opinion to be made part of the record for the meeting. The purpose of this section is to facilitate understanding among the public, the Recreation and Park Commission, the Board of Supervisors, and the Mayor as to the reasoning relating to the particular outcome of an agenda item.

ARTICLE V: PARLIAMENTARY PROCEDURE

Section 1. Parliamentary Authority. Robert's Rules of Order and these by-laws shall govern all meetings of the Committee.

Section 2. Rules of Debate. When a member desires to address the Committee, the member shall seek recognition by addressing the Chair and, when recognized, shall proceed to speak, confining comments to the question before the Committee. No discussion shall take place until a resolution or the agenda item has been introduced.

ARTICLE VI: ADOPTION AND AMENDMENT

Section 1. Adoption of Rules of Procedure. The adoption of these by-laws shall be made by motion and shall require an affirmative vote of the majority of the entire Committee. When adopted, these by-laws shall remain in effect unless suspended, modified or amended as provided herein.

San Francisco Charter: 4.104

Section 2. Suspension of the Rules of Procedure. Any Rule of Order may be suspended, except when such rule is a restatement of a provision of the charter, city and county ordinance or resolution of the Board of Supervisors, or other provisions of law. No rule of order shall be suspended unless there is an affirmative vote of the majority of the members of the Committee present. And provided that such suspension is entered upon the minutes of the Committee. A motion to suspend the rules is debatable.

San Francisco Charter: 4.104

Section 3. Amendments to By-Laws. An amendment and/or modification to these by-laws may after 72 hours notice of a regular of special meeting, be adopted by the affirmative vote of a majority of the entire Committee.

ARTICLE VII: NOTICE OF THESE RULES OF PROCEDURE

These Rules of Procedure shall be made available to the public upon request. In addition, these Rules of Procedure shall be posted on the Recreation and Parks website at www.parks.sfgov.org ("Park, Recreation and Open Space Advisory Committee").

EFFECTIVE DATE. ADOPTED:__FEBRUARY 7, 2006, these Rules of Procedure shall supersede all prior versions of Bylaws and Rules of Procedures adopted by previous committee.

ARTICLE 13

IMPLEMENTATION OF CHARTER SECTION 16.107

SEC. 13.01. CITIZENS' ADVISORY COMMITTEE.

(a) Membership. There is hereby established a Park, Recreation and Open Space Advisory Committee ("Committee") comprised of twenty-three members. Twenty-two members shall be appointed by the members of the Board of Supervisors and approved by the full Board, with one member appointed by each Supervisor from his or her supervisorial district and one member appointed by each Supervisor from a list, maintained by the Recreation and Park Commission ("Commission") of individuals nominated by organizations having as a primary focus park, environmental, recreational, cultural, sports, youth or senior citizen issues. Four of the members chosen from the list maintained by the Commission shall be individuals nominated by an environmental organization. If the system of district elections set forth in Charter Section 13.110 is discontinued, each Supervisor shall appoint one member of the Committee from the list maintained by the Commission and one member without restriction. One member of the Committee shall be appointed by the Mayor.

(b) Terms. The Committee members shall serve for terms of two years, at the will of the appointing authority, except that at the first meeting of the Committee the General Manager of the Recreation and Park Department ("Department") shall, by lot, designate twelve members to serve terms of one year. Thereafter, all members shall be appointed to two-year terms and no member shall serve more than four consecutive terms.

(c) Transition Period.  From the effective date of Proposition C, which appeared on the March 7, 2000 ballot and until January 31, 2001, the Open Space Advisory Committee created by former Charter Section 16.107 shall serve as the Committee created in section (a) above. During this transition period the Open Space Advisory Committee shall take all steps necessary to ensure a smooth transition to the new Committee. The Mayor and the members of the Board of Supervisors may fill vacancies on the Committee that occur during this transition period according to the requirements of former Administrative Code Section 590(a). By July 1, 2000, the Commission shall prepare, and the Board of Supervisors shall approve or modify, a list of organizations qualified to nominate individuals for Committee membership. Changes to the list shall be made by the Commission and approved or modified by the Board of Supervisors annually. The Board of Supervisors and the Mayor shall make their first appointments to the Committee by February 1, 2001.

(d) Duties. The Committee shall have the following duties:

(1) The Committee shall submit written comments to the Department on its proposed Strategic, Capital and Operational Plans, and all updates to such plans. The Committee shall submit comments on each such plan within 30 days after the plan is delivered to the Committee.

(2) The Committee shall assist the Department in conducting at least two public hearings on evenings or on weekends to permit the public to comment on the Department's full budget and programming allocations prior to adoption by the Commission.

(3) Members of the Committee appointed from supervisorial districts shall serve as liaisons between the Commission and the residents, neighborhood groups and organizations dedicated to park and recreational issues in their districts. Members may also serve as liaisons to the public at large and to citywide organizations that are concerned with park and recreational issues, and may assist the Department to arrange meetings with neighborhood groups, citywide organizations and the public at large to discuss such issues.

(4) The Committee shall select a representative of the Committee to make the Committee's quarterly report to the Commission on all significant park and recreational issues that have come to the attention of the Committee or its members.

(5) The Committee shall hold meetings at least once a month and shall adopt its own rules of procedure.

(6) In addition to the duties described in Charter Section 16.107 and set forth below, the Committee shall have such duties as maybe fixed by the Commission or the Board of Supervisors. (Added by Ord. 118-00, File No. 000478, App. 6/2/2000)